1. NAME

The name of the group shall be the Tower Gardens Residents’ Association. 

2. AIM

The aim of the Association is to bring together all residents in the Tower Gardens Estate area to share experiences, participate in activities to reduce social isolation and to increase community cohesion.

We also aim to be involved in the protection and preservation of Tower Gardens’ unique conservation area.

3. POWERS

In order to achieve its aims the Association may: 

1. raise money
2. open bank accounts
3. apply for grants and funding
4. organise activities and events
5. work with similar groups and exchange information-and advice with them
6. do anything that is lawful which will help to fulfil the aims of the Association.

4. MEMBERSHIP 

Membership of the Association shall be open to any individual over 18 without regards to disability, race, sex or sexual orientation, political or religious belief who is an authorised occupant in the area bounded by Lordship Lane and the Roundway (see attached list of streets).

All authorised occupants shall be considered members of the Association unless they have given written notice to the Management Committee that they do not wish to be members.

It is a condition of membership that members conduct themselves in a reasonable manner at meetings or in the premises used by the Association. Any member may be excluded from one or more meetings permanently or for a fixed period of time, for a breach of this condition, or for any other form of conduct contravening the aims of the Association, by a majority of those present and voting at any Committee or General Meeting. Any member so excluded has the right of appeal to the following General Meeting. 

5. MANAGEMENT 

1. The Association shall be administered by a Management Committee of not less than three individuals nor more than fifteen individuals elected at the Association’s Annual General Meeting (AGM).
2. The officers of the Management Committee shall be the Chairperson, the Treasurer and the Secretary.
3. The Management Committee may co-opt onto the Committee up to three individuals in an advisory and non-voting capacity that it feels will help to fulfil the aims of the Association.
4. At least three Management Committee members must be present for a Management Committee meeting to take place.
5. Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson will have a second vote.
6. The Association shall have the power to remove any member of the Committee for good and proper reason.

6. THE DUTIES OF THE OFFICERS

1. The duties of the Chairperson shall be to:
   1. chair meetings of the Association
   2. represent the Association at functions/meetings that the Association has been invited to attend
   3. act as a spokesperson for the Association when necessary.

2. The duties of the Secretary shall be to:
   1. keep a membership list
   2. prepare, in consultation with the Chairperson, the agenda for meetings of the Association
   3. take and keep minutes of all meetings
   4. collect and circulate any relevant information within the Association.

3. The duties of the Treasurer shall be to:
   1. supervise the financial affairs of the Association
   2. keep proper accounts that show all monies received and paid out by the Association.

7. FINANCE

1. All monies received by and on behalf of the Association shall be applied to further the aims of the Association and for no other purpose.
2. Any bank accounts opened for the Association shall be in the name of the Association.
3. Any cheques issued shall be signed by the Treasurer and one other nominated member of the Association.
4. The Association shall ensure that details of its accounts are made available to members of the Association for inspection throughout the year. 

8. ANNUAL GENERAL MEETING

1. The Association shall Hold an Annual General Meeting (AGM) once per year.
2. All members shall be given at least 14 days notice of the AGM and shall be entitled to attend and vote.
3. The business of the AGM shall include:
   1. receiving a report from the Chairperson about the Association’s activities over the year
   2. receiving a report from the Treasurer on the finances of the Association
   3. electing a new Management Committee
   4. considering any other matter that may be decided. 
4. At least nine members must be present for the Annual General Meeting and any other General Meeting to take place.

9. GENERAL MEETINGS

There shall be at least one Ordinary General Meeting between one AGM and the next, which may be incorporated into a social event for members. The Secretary shall give all members 14 days notice of any General Meeting together with a notice of business to be discussed.

In addition, a Special General Meeting may be called by the Management Committee or three members to discuss any urgent matter. The Secretary shall give all members 14 days notice of any Special General Meeting along with notice of business to be discussed.

10. ALTERATIONS TO THE CONSTITUTION

Any changes to the constitution must be agreed by at least two thirds of those members present and voting at any General Meeting.

11. DISSOLUTION

The Association may be wound up at any time if agreed by two thirds of those members present and voting at a General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Association with similar aims.

This Constitution as amended was accepted at an Annual General Meeting on 4 June 2025.