Non-Disclosure Agreement (NDA) for council documents

• It was decided to get legal advice about the requested NDA

Roles and Organisational Structure

• Appointments were agreed: Kate Swade becomes chair of TGCC
• Future team session planned to understand ways of working
• Development of working groups or ‘work streams’ as a way to manage communications, governance, fundraising, and business plan/architectural feasibility. Might help to mobilise newly interested community members for specific tasks, increasing internal capacity.
• Need to decide on an organisational structure
  • Incorporation as a Charitable Incorporated Organisation (CIO) or company limited by guarantee with charitable status considered.
  • Maybe fiscal hosting in interim.
  • Possible partnership with other organisations as formal stewards for the building as a longer-term governance safeguard discussed

️ Meeting with Council Representatives and Letter of Support 

• Focus on obtaining a letter of support and clarifying if the group is the preferred buyer or if the property will go to market.
• Formal Heads of Terms might take longer

Community Engagement

• Want to work on planning workshops and outreach efforts to maintain visibility and involvement with the community.
• Plans include distributing posters, email updates, etc.

Business and Feasibility Planning

• Initial attempts to draft a document combining vision statement and business plan discussed. Borrowing templates from similar projects.
• Importance of developing an accessible version of the business plan with estimates of refurbishment costs, area schedules, and floor plans.

️ Valuation and Building Survey

• Need for a building valuation ASAP and condition survey to inform fundraising and grant applications.
• Current quotes discussed (valuation at approximately £2,000, surveys ranging between £3,000-£5,000).
• Funding options: director’s loans, crowdfunding.
  • Potential support from funders or trusts to cover initial survey costs.

Funding Applications and Strategic Prioritisation

• Upcoming funding deadlines included ‘Common Ground’ (deadline 21 Nov) and ‘Haringey Carbon Fund’ (deadline 28 Nov).
• Emphasis on applying for accessible funding that supports community capacity building, not solely the building acquisition or refurbishment.
• Agreed importance of prioritising shorter-term achievable funding rather than long-term uncertain streams.

Action items

• Work towards valuation
• Set up Directors loan agreements
• Set up fortnightly meetings, including online
• Develop communications plans including posters and email updates to maintain community support and visibility.
• Plan small workshop before Christmas for community.
• Put together timeline – in Miro board
• Start application for Common Ground
• Contact Stour Trust
• Provide sketches and floor plan CAD files and PDF; reconcile measurements; review schedule and other parts of plan
• Set up meeting with councillors
• Keep on working on business plan